Executive Assistant - Fully Remote
Fully Remote
Location: Remote
Who You Are
You’re a collaborative professional, driven by the potential to make a meaningful impact in healthcare. The challenges of healthcare don’t deter you—instead, you see them as opportunities to find innovative solutions that benefit the partners, people, and communities we serve. Honest Health’s commitment to purpose, innovation, communities, and kindness resonates with you, inspiring you to bring commitment, creativity, and compassion into your work. You’re ready to join a team focused on reimagining primary care for a healthier future that benefits all.
Does this sound like you? Let’s connect.
Who We Are
At Honest Health, we believe in purpose and partnership to lead the transformation in primary care. Our team of healthcare experts and clinicians collaborates with a range of stakeholders—from health systems, physician organizations, and payers to providers, practices, and patients — to deliver innovative solutions that elevate care, control costs, and support long-term health. Guided by our core values, we’re creating a value-driven model that creates lasting benefits for everyone, now and into the future.
For us, that’s just an Honest day’s work.
Your Role
As an Executive Assistant, you will support the organization by partnering with the leaders of the respective team(s) to provide administrative and operations support while working to leverage the time of their executive(s) and laboring to facilitate movement in scheduling/tasks/projects toward the team’s operational goals.
Primary Functions of the Executive Assistant Include:
- Maintain a high level of responsiveness and accessibility in a fully remote environment, promptly addressing emails, calls, and messages from leaders and stakeholders, and ensuring timely follow-up on all requests.
- Coordinate and manage complex executive calendars, including meetings, conference calls, web presentations, and long-range scheduling, while resolving conflicts and projecting schedules at least 3 months in advance.
- Coordinate and manage executive travel arrangements in alignment with Honest’s travel and expense policies.
- Manage executive expenses in compliance with Honest’s expense and reimbursement policies.
- Facilitate clear, concise, and productive internal and external communication, ensuring priorities and “asks” are well-defined and appropriate stakeholders are engaged.
- Gather and distribute meeting materials (e.g., agendas, dashboards, data points, and updates) to leaders at least 48 hours in advance of meetings and discussions.
- Support administrative and operational projects affecting the team, department, and broader organization as needed.
- Compile information from various sources to create first drafts of presentations and documents for internal and external use, ensuring alignment with Honest’s brand standards.
- Manage internal and external deliverables for supported executives by tracking deadlines, following up with stakeholders, and ensuring commitments are completed on time.
- Plan and execute company-wide events (e.g., Senior Leadership Team Summit) and team meetings or offsites, including logistics coordination, travel, meeting space, catering, and thoughtful team-building activities, while maintaining strong attention to cost-effectiveness and attendee experience.
- Maintain leaders’ internal and external Microsoft contacts.
- Support recruiting and onboarding efforts by coordinating candidate scheduling and travel, and assisting with new colleague onboarding activities as needed.
- Collaborate across the Executive Assistant team to provide backup support and contribute to broader organizational initiatives and priorities as needed.
- Support centralized operational and office management responsibilities across Honest in a remote environment, including managing electronic mail distribution, coordinating shipments (e.g., FedEx), ordering supplies, and routing materials efficiently.
- Available for travel 1-2 times per year, as needed
- Perform other related duties and responsibilities as assigned.
How You Qualify
You reviewed the Who You Are section of this job posting and immediately felt the need to read on. This makes you a match for our innovative culture. You accept things change quickly in a startup environment and are willing to pivot quickly on priorities.
- Bachelor’s degree in healthcare administration, business, or related field highly preferred; however, 3+ years of additional relevant experience, demonstrated judgment, and proven success in executive support environments are highly valued.
- 5+ years of executive support, business administration, office management, or project coordination experience in a fast-paced professional environment required; startup and/or healthcare industry experience preferred
- Prior experience supporting senior leaders and managing multiple competing priorities with limited supervision required
- PMI-approved Project Management certification preferred
- Demonstrated ability to handle sensitive and confidential information with professionalism, discretion, and sound judgment
- Strong organizational skills with the ability to prioritize competing demands, manage shifting priorities, and consistently meet deadlines in a fast-paced environment
- Resourceful and proactive problem solver with the ability to independently research issues, identify solutions, and drive tasks to completion
- Strong analytical and research skills, including the ability to evaluate information for accuracy, relevance, and business applicability
- Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and SharePoint
- Experience using software tools to create presentations, dashboards, surveys, mail merges, and other business communications and reporting materials
- Ability to independently perform intermediate technical troubleshooting and effectively utilize standard office and collaboration technologies
The base pay range for this role is $84,200.00 - $96,800.00. Compensation takes into account several factors including but not limited to a candidate’s experience, education, skills, licensure and certifications, and organizational needs. Base pay is just one piece of the total rewards program offered by Honest. Eligible roles also qualify for short-term incentives and a comprehensive benefits package.
